This post details the simple ways to invite people on zoom and set up zoom meeting. Wouldn’t it be good if you get to know how to do this yourself? After reading this post, you should be able to use the zoom and its features very well.
What is Zoom?
Zoom is a modern enterprise video communication platform that allows for reliable and easy audio and video conferencing calls, chats and contents sharing through cloud-based peer-to-peer software.
The zoom software was officially launched in 2013. But didn’t become profitable until 2019. The company then witness an increase in users from early 2020 due to the ongoing Covid-19 pandemic that has ravaged the world. With the need for social distancing, companies, institutions, organizations, and other corporate bodies have resort to using software like Zoom to communicate with their employees and carry out business. The platform uses AES 256-bit GCM encryption to ensure the protection of user’s privacy, meeting data and resistance against tampering of their personal information.
How to set up a Zoom Meeting Easily
A meeting on the Zoom platform can either be “scheduled” or “instant”. To set up a zoom meeting, follow the steps below;
- Go to the Zoom website and log in to your account.
- From the “personal” tab, click on “Meetings”.
- Now click on “Schedule a Meeting” button
- Enter the necessary information relating to your meeting; Name, Date & Time, Duration, Time Zone e.t.c.
- You can also choose if you want the meeting to be a recurring one. Choose if the host video should be on or off and likewise the participants.
- Choose if users are allowed to call in via Telephone only, Computer Audio only, Both, or 3rd Party Audio.
- Next is the advanced options, here you can set a password for the meeting. Joining participants will be required to enter that password to enter the meeting.
- Once you’re done filling the appropriate boxes, click on the “Schedule” button to finish. Then open the selected calendar service to add the meeting.
How to Invite People to a Zoom Meeting
After setting up a zoom meeting, the next thing to do is to invite people who will participate in the meeting. Below is how you can invite them to join the zoom meeting;
- Login to your Zoom account.
- In the Navigation menu, click on “Meetings”.
- Click on the topic of the meeting you want to invite people to join.
- Manually copy the meeting invitation by clicking the text that says “Copy the Invitation” at the bottom right.
- A new window will appear with the meeting invitation text. Click on “Select All”.
- Copy the meeting invitation and send it out via any platform you want. It could be via email, text, WhatsApp, Telegram e.t.c.
Key Features of Zoom
Now that we have shown you how to invite people on zoom and set up zoom meeting, let’s talk about the key features of the platform.
- HD video and audio: it brings audio and HD video to your meetings. It also supports up to 1,000 video participants and can show up to 49 videos on your screen.
- Built-in collaboration tools: With only 49 videos being shown on the screen, participants can change/share their screens simultaneously and co-annotate for a more interactive meeting.
- Meet securely: The platform uses AES 256-bit GCM encryption for all meetings, password protection, role-based user security, waiting rooms, and place attendee on hold.
- Recording and transcripts: Meetings can be recorded either locally or to the cloud, with searchable transcripts.
- Streamlined calendaring: It supports scheduling or starting meetings from Outlook, Gmail, or iCal.
- Team Chat: Chat with groups, integrated file sharing, searchable history, and 10-year archive. Easily escalate into 1:1 or group calls.
This is all the important details you need to know regarding how to invite people on zoom and set up zoom meeting. If you have any question(s), leave them in the comment section below.